International and Chinese clients
Staff Eventi helps companies based outside Italy prepare the local part of their project with a written brief, agreed responsibilities and one accountable Italian counterpart.
Designed for cross-border projects
The service is prepared around the venue, schedule, audience and operating requirements of your project in venues and events across Italy.
Local delivery
Each request is assessed against real availability and confirmed only through a written quotation.
The bottleneck of every event: here you win or lose.
Registration desks, badge printing and handout, list checks, access control to reserved areas. Sizing is calculated on the arrival peak, not the total of guests: it’s the most common mistake and the most visible.
The people who orient, inform and keep the tone up.
The figures that welcome guests, orient them between halls, cloakroom and services, answer recurring questions and recognise VIP guests. It’s the presence that makes an event legible to anyone entering for the first time.
Clear paths, governed queues, felt security.
For events with many people on the move: gate supervision, queue management, escorting to seats, assistance for guests with special needs and cooperation with the security service where planned.
Dinners, cocktails, VIP areas, cloakroom.
The service that makes an evening event orderly: numbered cloakroom with fast return, reserved-area supervision, escorting to tables and coordination with catering in the transitions between the moments of the evening.
When the event must also sell or let people try.
Staff trained on the product for activations, promotional tours, sampling and branded-area supervision. With a script approved by the client and contact collection per agreed rules.
The structure that holds large teams together.
Above ten people coordination isn’t an accessory: it’s what holds shifts, breaks, replacements and communication with production together. At very large events we field area team leaders and a general coordinator.
Remote preparation
Documents and briefing can be prepared remotely before the team or client arrives in Italy.
Thirty minutes to define the type of event, venue, hours, expected guests, arrival peak and dress code. Out of it comes the real sizing of the team.
Profiles, headcount, hours, daily cost per role, evening or holiday surcharges and the total. For public bodies we prepare the documentation for MePA.
We draw on the local database to avoid travel costs. You get a shortlist with photo, experience, languages and availability: if a profile doesn’t convince you we replace it before confirmation.
Engagement, contracts, mandatory notifications, insurance and payments are on OPEN S.r.l. The client gets a single invoice.
The team gets floor plan, positions, hours, dress code and behaviour rules. For complex events a rehearsal or site visit is held the day before.
Team leader on site, roll-call, shift management and immediate replacements. An agency contact stays reachable for the whole event.
Attendance statement, any collected data and a short note on what worked and what would be worth changing next edition.
Yes. OPEN S.r.l. assesses requests from international companies and provides a written quotation based on location, dates, scope and availability.
Yes. Objectives, schedules, roles, dress code, language requirements and reference materials can be agreed before arrival in Italy.
Language requirements can be included in the brief. Availability and the required proficiency level are verified during selection and confirmed in writing.
OPEN S.r.l., VAT no. 16423471008, is the company identified on the website and in the quotation.
Keep exploring
Send dates, location, objectives, required services and languages. We will reply with the information needed to evaluate the project.