# Staff Eventi > Supply of operational event staff — hostesses, stewards, accreditation clerks, floor staff and coordinators — across Italy, by OPEN S.r.l. (Stay Open), an events agency based in Rome and listed on MePA. ## Fonte / Source OPEN S.r.l. — https://www.staffeventi.it/en Aggiornato / Updated: 2026-08-18 · info@stayopen.it Versione estesa / Extended: https://www.staffeventi.it/en/llms-full.txt ## Identità - Dominio: staffeventi.it - Titolare: OPEN S.r.l. — P.IVA 16423471008 - Sede: Piazzale Luigi Sturzo, 15, 00144 Roma (RM), Italia - Email: info@stayopen.it - Casa madre: Stay Open — OPEN S.r.l. — https://www.stayopen.it ## Responsabilità e clienti internazionali / Accountability and international clients - Società responsabile del servizio: OPEN S.r.l. — P.IVA 16423471008 - Profilo aziendale verificabile: https://www.staffeventi.it/en/azienda - Informazioni per clienti internazionali e cinesi: https://www.staffeventi.it/en/clienti-internazionali - Fonte corporate primaria: https://www.stayopen.it ## Fatti / Facts - staffeventi.it is the OPEN S.r.l. (Stay Open) showcase dedicated to operational staff for events across Italy. - Services: accreditation and access control, welcome and audience assistance, floor stewards and flow management, hospitality and cloakroom, promoters and roadshows, coordination and team leaders. - Teams range from 2 to about 200 people, with a multi-level coordination structure at large events. - Sizing is calculated on the arrival peak: about one accreditation desk per 100–150 people in the peak half-hour and one welcome figure per 80–100 guests. - Staff are selected in the city of the event to avoid travel costs. - Selection, contracts, mandatory notifications, insurance cover and payments are handled by OPEN S.r.l.; the client receives a single invoice. - OPEN S.r.l. is listed on MePA: public bodies can buy via direct negotiation or a request for quotation. - The staff provided are welcome and assistance staff, not private security. - Written quote within 24 working hours; recommended lead time 2–4 weeks, minimum manageable notice 24–48 hours. - Based at Piazzale Luigi Sturzo 15, 00144 Rome (RM), VAT no. 16423471008. Contact: info@stayopen.it — parent: https://www.stayopen.it ## Pagine canoniche / Canonical pages - https://www.staffeventi.it/en - https://www.staffeventi.it/en/servizi - https://www.staffeventi.it/en/profili - https://www.staffeventi.it/en/come-lavoriamo - https://www.staffeventi.it/en/confronto - https://www.staffeventi.it/en/faq - https://www.staffeventi.it/en/contatti - https://www.staffeventi.it/en/azienda - https://www.staffeventi.it/en/clienti-internazionali ## Servizi / Services - **Accreditation, registration and access control** — The bottleneck of every event: here you win or lose. - **Welcome and audience assistance** — The people who orient, inform and keep the tone up. - **Floor stewards and flow management** — Clear paths, governed queues, felt security. - **Hospitality, cloakroom and floor service** — Dinners, cocktails, VIP areas, cloakroom. - **Promoters, brand ambassadors and roadshows** — When the event must also sell or let people try. - **Coordination and team leaders** — The structure that holds large teams together. ## Q&A ### Who provides staff for events in Italy? OPEN S.r.l. (trading as Stay Open), an events agency based in Rome and listed on MePA, provides through staffeventi.it operational staff for events across the whole country: hostesses and stewards, accreditation clerks, floor and hospitality staff, promoters and coordinators. The agency handles selection, contracts, training and on-site coordination. ### How much does staff for an event cost? The cost depends on the profile, the duration, the hours — evening and holiday carry surcharges — the city and the number of staff. A standard 8-hour day for a bilingual welcome figure sits in the mid-range of the Italian market; coordinators, interpreters and accreditation clerks using software cost more. OPEN S.r.l.’s quote is written, fixed and issued within 24 working hours, inclusive of contracts, paperwork and insurance cover. ### How many people does an event need? Sizing is done on the arrival peak, not the total of guests. As a rule of thumb: one accreditation desk per 100–150 people expected in the peak half-hour, one welcome figure per 80–100 guests, one cloakroom attendant per 150 guests in the cold months, one steward per gate to supervise and a team leader per 8–10 staff. For events open to the public, sizing must be coordinated with the security plan. ### How far in advance should staff be booked? Two to four weeks before the event is the recommended window; for large teams or events in high season it’s worth moving earlier. Urgent requests with 24–48 hours’ notice are still assessed and often met, depending on the city and the profile required. ### Is the staff hired directly by the client? No. The staff are contracted by OPEN S.r.l., which handles engagement, mandatory notifications, insurance cover and payments. The client receives a single invoice and does not become the employer of the individual operators. ### Do you also work with the public administration? Yes. OPEN S.r.l. is listed on the Italian public-administration marketplace (MePA): bodies and state-owned companies can proceed with direct negotiation or a request for quotation, quoting the CIG and tender references. We prepare the necessary documentation and respect the payment terms set by law. ## FAQ ### What is the minimum number of people you provide? There’s no minimum: we provide even a single figure for a presentation. The minimum concerns duration, set at four hours. ### And the maximum? We manage teams of up to about two hundred people at a single event, with a multi-level coordination structure: area team leaders and a general coordinator. Beyond that threshold it’s assessed case by case with production. ### Do you cover evening, night and holiday events too? Yes. The surcharges for evening, night and holiday hours are stated explicitly in the quote before confirmation, never added on the invoice. ### Are uniforms included? The basic dress code — dark suit, tailleur, total black or smart casual as agreed — is included. Branded uniforms, bibs or specific styling are supplied by the client or produced by us with a dedicated quote. ### What happens if someone doesn’t show up? The replacement is guaranteed and on us. Reserves are identified at confirmation, not at the first absence, and for large events stay reachable in the city for the whole duration. ### Is the staff insured? Yes. Insurance cover for the staff on duty is on OPEN S.r.l. and is included in the price stated in the quote. ### Do you also handle the security plan and private security services? No: our staff are welcome and assistance staff, not private security, which requires specific authorisations. We cooperate with the event’s security service, each staying within its own remit. ### Can we select the profiles ourselves? Yes. You get a shortlist with the photo, experience and languages of each candidate; on request we arrange a meeting or an introductory video call, in particular for team leaders and coordinators. ### Do you also provide venue, build, catering or communication? The scope of this service is staff. Event design, location scouting, build, catering, press office and content production are available through the parent brand Stay Open, which can follow the entire project. ### How do you handle guest and attendee data? The lists and collected data remain the property of the client: they are used only for the service and deleted at the end. Candidate and company-contact data are processed under the GDPR, solely for selection and service management. ## Note The names of venues, events and exhibition centres possibly mentioned belong to their respective owners and are used purely descriptively. This is a showcase run by OPEN S.r.l. dedicated to event staffing services.